Essential Email Writing Format for Class 11: Types and Examples

Essential Email Writing Format for Class 11: Types and Examples
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Are you a Class 11 student looking to enhance your email writing skills? Look no further! In this article, we will explore the essential email writing format for Class 11, as well as provide you with detailed examples to help you master this valuable communication skill. Emails have become a prevalent form of communication in today's digital world, and knowing how to write an effective email is crucial for academic and professional success.

Whether you're reaching out to a teacher, classmate, or potential employer, understanding the different types of emails and their appropriate formats is essential. In this article, we will cover the various types of emails you may encounter, including formal and informal emails, as well as emails for different purposes such as inquiry, application, or invitation. We will provide you with step-by-step guidance on structuring your emails, including the subject line, salutation, body, and closing. By the end of this article, you will have a comprehensive understanding of the email writing format for Class 11, empowering you to communicate effectively and professionally through email. Let's dive in and unlock the secrets of impressive email writing!

In today's digital age, mastering the art of email writing is crucial, especially for students in Class 11 who are on the brink of entering professional life. Understanding the format of email writing is a basic skill taught as early as 11th class English, designed to prepare students for both academic and workplace correspondence. The email writing format for students is essentially the same as email writing professional formats. Both require a subject line, a formal greeting, the main body, and a closing statement. When looking for email writing examples, it’s good to consider various scenarios like inquiries, applications, or complaints to understand the tone and style required.

One important thing to remember when engaging in email writing is to be clear and concise. Nobody wants to read a long-winded email. This is why in email writing class 11, emphasis is laid on getting to the point while being polite and respectful. Additionally, email writing with examples is often the most effective teaching method, as it provides students a practical context for each format component. While email writing in English might seem daunting at first, frequent practice coupled with understanding email writing format examples can significantly improve skills. Whether the intent is to be persuasive, informative, or even questioning, the key to successful email communication lies in being aware of your audience and crafting your message accordingly.

So, whether you're a student in class 11 aiming to score well in English or a professional looking to polish your email writing abilities, remember that the essence lies in being straightforward and respectful while sticking to the accepted format. Proper email writing is a skill that will serve you well throughout your educational and professional journey.


An email is a method of composing, sending, storing, and receiving messages over an electronic communication system. Here we have discussed, what is formal and informal email. The method for formal email has been discussed in detail here (stepwise). The students can see how to compose a formal email and practice to write following the method and email format given below.


 1. Semi-Formal email
2. Informal email
3. Formal email

Semi-Formal Email

An email written for a colleague or a team-mate within a project comes under this category. The language used is simple, friendly, and casual. Modesty and dignity must be maintained.

Short Composition | Email Writing

Informal Email

An informal email is written to any relatives, family, or friends. There are no particular rules for informal email writing. A person can use any language of his or her choice.

Formal Email

Suppose we are writing or composing an email for any type of business communication. It will come under the category of formal email. Formal email writing will be an email written to companies, government departments, school authorities or any other officers.

Advantages of Email Writing

  • It provides a written record of the communication.
  • Email writing is an instantaneous form of communication.
  • It can be used anytime and anywhere.
  • It is a cheaper form of communication.
  • Email helps to contact or send information to a large group of people.

Disadvantages of Email Writing

  • One can get many junk emails
  • There is no guarantee if the reader reads the email or not
  • The details can be used for identity theft
  • We need to have the internet to receive or send emails

  • Viruses are easily spread via email attachments

Effective Emails

Email writing is a form of expressing ideas or queries. It is helpful only if we write an email in clear and unambiguous terms. Effective email writing has the property of clarity of statement, the needed solution with clear, logical, and simple language. Email writing can be successful if we follow some rules. These are the rules of

  • Greeting
  • Introduction
  • Giving Context or information

  • Call for action

Features of Email:

  • There are many features of email. Some of them are as follows
  • Automatic reply to messages
  • Notification of delivering or not of a message
  • Facility to send copies of a message to many people
  • Signatures can be attached
  • Automatic using the date and time
  • Attachments in the form of files, graphics or sound can be sent
  • Mobile friendly emails facility
  • Auto forward of messages
  • The address can be stored in an address book
  • The address can be used in the near future

  • Automatic filing and retrieval of messages

Format of email writing

Your friend wants to visit Rajasthan. Write an e-mail giving your knowledge about Rajasthan.

  1. Subject Line: Briefly say what the email is about. Make it clear and straightforward.

  2. Salutation or Greeting: Start with a polite greeting like "Dear [Name]" or "Hello [Name]".

  3. Introduction: In one or two sentences, explain why you are writing the email.

  4. Body: This is the main part of your email. Write what you need to say here. Stick to the point and make your message clear.

  5. Conclusion: Wrap up your email. You can say something like, "Thank you for your time" or "I look forward to hearing from you".

  6. Closing and Signature: End with a closing like "Sincerely" or "Best regards", followed by your name.

  7. Attachments: If you have anything extra to send, like a file or a document, attach it to the email.

    Email writing example

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