E-Mail Writing Format and Samples For Class 9
E-Mail Writing
What is an E-mail?
An e-mail is the fastest way to communicate in writing. The word e-mail simply means electronic mail, which we send across the Internet or other computer networks. An e-mail can be sent from a computer or from a smartphone which has access to the Internet.
What does an E-mail Look Like?
Most e-mail service providers allow users to customise their online profiles. Each user can choose from a variety of themes and set their preferences. It is similar to setting themes on your computer.
An e-mail looks like a letter except that it is not handwritten. Let us examine the differences between a letter and an e-mail.
| E-mail | Letter |
| Printed or typed | Printed or handwritten |
| Sent via the Internet | Sent via the post office |
| Is received instantly | Takes days to reach the recipient |
Components of an E-mail:
An e-mail consists of two main sections:
- The header
- The body
The following fields are part of the header
- The To field
- The Cc field
- The Bcc field
- The Subject line
The body of the e-mail consists of an introductory paragraph and a short description in writing. It consists of
- A salutation
- An opening sentence
- The information in detail
- Closing line
- Signature line
E-mail Writing samples:
SAMPLE 1
You haven’t received the refund of the defective product you sent back to an online shopping company two weeks ago. Write a letter to the Sales Head of the company explaining the matter and asking him to investigate the delay at the earliest. Sign the e-mail as Jayesh Nair
| From: [email protected] |
| To: [email protected] |
| Cc |
| Bcc |
| Subject: Refund Status |
Dear Mr Saluja, I am writing in regard to my order number A4731. I had ordered Puma Carlos Running Shoes from your site last month. The product delivered to me was defective; the soles were worn out and the colour faded. I immediately called the customer service desk and had the items taken back. I was told that the money I paid would be refunded within a week. However, it has been more than fifteen days and I haven’t received any update about the refund. I would appreciate it if you would look into the matter at the earliest and assure me of the immediate refund. I look forward to your earnest response. Regards, Jayesh Nair M: 90XXXXXXXX |
SAMPLE 2
You recently visited a live concert of your favourite singer. Write an e-mail to your younger brother describing the event. Sign the e-mail as Mohan Nagar
| From: [email protected] |
| To: [email protected] |
| Cc |
| Bcc |
| Subject: Arijit Singh – Live in concert |
Hi Akash, I can’t tell you what a great time I had at the concert yesterday! Watching Arijeet Singh live in concert was a magical experience. The stadium was filled with his fans—children, teenagers, youngsters and even old people had come from all over the city to see Arijeet perform live. As he performed, the whole crowd cheered for him. I was mesmerised by his soulful slow numbers and got a high when he performed on his peppy fast tracks. It was a memorable experience, and I wish you could attend it as well. I hope Arijeet Singh soon performs live in your city so that you can experience the brilliance of this singing sensation yourself. Waiting for your reply! Wishes, Mohan Nagar M: 9XXXXXXXXX |
