Formal letters are letters used mainly for impersonal discourses. They are used while communicating with officials or associates with whom the writer does not share a personal relation. These letters can be recognised by their tone which is often a combination of politeness and formality and their short length.

Format of a Formal Letter

Sender's Name

________________

________________

Date: (DD/MM/YYYY)

Recipient's Name,

Desigination &      

Address                  

Subject :  (One short sentence stating the purpose of the letter)

Salutation, ( E.g. Dear.....,)

Introduction: (Begin by introducing yourself and the purpose of writing the letter.)

Body Paragraph: (Explain the situation in detail listing factual information needed to validate your point.)

Conclusion: (End the letter by restating your request or an assurance, whichever is the case.)

Thanking you

Complimentary Ending

(E.g.: Yours sincerely/faithfully,) Sender’s Signature

Sender’s Name:

Sender’s Designation:

Types of Formal Letters:

These letters can be broadly classified into three wide categories

• Business letters
• Letters to officials
• Letters to newspapers

Sample Informal Letters: