Formal Letter Writing: A Comprehensive Guide for Class 7 (PDF Included)

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Are you a Class 7 student looking for a comprehensive guide on formal letter writing? Look no further! This guide provides a step-by-step format for writing formal letters, along with examples to help you understand the process better. Download the PDF now and start improving your letter writing skills!

Introduction to English formal letter writing

What is a Formal Letter?

Formal letters are letters used mainly for impersonal discourses. They are used while communicating with officials or associates with whom the writer does not share a personal relation. These letters can be recognised by their tone which is often a combination of politeness and formality and their short length.

Formal letter writing is an important skill to learn, especially in the English language. Whether you are writing a letter to a teacher, a business, or a government official, knowing how to write a formal letter is essential. In this guide, we will introduce you to the basics of formal letter writing, including the format and structure. By the end of this guide, you will have a clear understanding of how to write a formal letter in English. So let's get started!

Understanding the Format of a Formal Letter.

The format of a formal letter is crucial to ensure that your message is clear and professional. It is important to follow a specific structure when writing a formal letter. The format typically includes the sender's address, the date, the recipient's address, a salutation, the body of the letter, a closing, and the sender's signature. Each section has its own purpose and should be formatted correctly. By understanding the format of a formal letter, you will be able to effectively communicate your message in a professional manner.

Types of Formal Letters

These letters can be broadly classified into three wide categories:

1.  Businesses Letter 

2.  Letter to officials

3.  Letter to newspaper

Examples of Formal Letters for Class 7 Students.

Here are some examples of formal letters that Class 7 students can use as a reference when writing their own letters. These examples cover various topics and situations, such as writing a letter to a teacher, a friend, or a government official. By studying these examples, students can understand the proper format and language to use in formal letters. Remember to download the PDF guide for a more comprehensive understanding of formal letter writing.

examples of formal letters

Nitin Das

11th  avenue

Bandra, Mumbai 400 056

17th September 2023


Mrs Navin The Principal,

New Convent High School Pali Hill, Mumbai 400 056


Respected Madam,

Subject: Leave for a religious occasion

I, the undersigned parent of Anuja P. Kambli studying in Class VII Div. B, request you to grant her leave from 23rd to 29th September as we have to visit our native place for a religious occasion. The religious function occurs once in every ten years. Therefore, we are forced to make this trip in the middle of the academic year.I assure you that she will complete her studies once we return and make up for the time spent on leave. Kindly accept my request and grant her leave.

Thank You.

Yours Sincerely

Nitin Das

( Class VII B)

*Download More informal letters from pdf 

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