Message Writing Format and Samples For Class 9
Message Writing
What is a Message?
A message is a short record of information noted for conveying it to the person whom it is for and who is not present at the moment to receive it. The aim of a message is to convey information to its owner as soon as he or she is back. Therefore, it is usually written on a small slip of paper and left at a place easily visible to him or her.
Format of a Message Writing
Message Date: (When the message is written) Time: (When the message is written) Name, (of the person for whom the message is meant.) Body: Important details, e.g. Caller’s name and reason for calling (where applicable) and other information conveyed by the caller. Message writer’s name |
Tips for Writing a Message Writing:
- A message should be written in less than fifty words. So, keep it brief and to the point.
- Practise writing messages focusing on conveying more information with few words.
- While cutting down words, important information such as date and time when the message is noted should not be missed.
- Ensure easy understanding of the message by avoiding grammatical errors and spelling mistakes.
- Use simple or compound sentences instead of complex ones where possible
Sample Messages Examples:
Sample 1
Message from a telephone operator about the dispatch of a parcel
Message 24th March 2024 8.00 AM Mr Sanadya, Karan, dispatch head of Extel Conglomerate called. He thanked you for the order and said that the package has been dispatched and should reach within four working days. Maya (Telephone Operator) |
Sample 2
Komal writes to Kajal about breakfast she has prepared and the evening plans.
Message 13th March 2024 7.30 AM Kajal, I was getting late for work so I couldn't wait for you to return home. I have prepared breakfast in case you are hungry. I will meet you in the evening. Till then, have a nice day. Komal |
Sample 3
Mother informs Monika about a call from the receptionist regarding a meeting.
Message 17th April 2024 7.30 PM Monika, The receptionist at your office called to inform that you have to attend the client’s meeting with your boss scheduled for tomorrow. Your boss has mailed you a brief about the same. You are asked to go through it at the earliest. Mom |
